However, the growing deluge of data with inefficient knowledge management platforms often impedes a company’s ability to leverage the “raw, unrefined resource” and make informed decisions. According to a report published by International Data Corporation (IDC), American market intelligence and advisory services provider, Fortune 500 companies lose as much as $31.5 billion a year by failing to share and manage critical knowledge effectively within their organization. Driven by these setbacks, companies are necessitated to build a repository by capturing, organizing, and cataloguing information in a central place to not only store and find information but also share that knowledge more seamlessly. Aiming to build such a data management repository for companies, California-based Projecis was established. Boasting an all-cloud environment, Projecis eliminates the need for using different platforms, such as enterprise resourcing, electronic document management, and project planning, for multiple operations. “We act as a central hub for companies that need to get information from other solutions,” says Russell Holmes, founder and CEO of Projecis. Put simply, Projecis is a collaborative productivity hub that enables business managers to easily connect teams, organize data, and disseminate information for better decision-making.
The platform focuses on three key aspects, “centralizing, collaborating, and controlling” data, making it well-organized and easy for a user to provide the right information to the right person at the right time. To ‘centralize’ the knowledge base, Projecis retains all business-critical documents, notes, charts, schedules, messages or call recordings in an archive called “Files,” a data repository with a dynamic search tool. When a document is uploaded and catalogued, members of a team can also add comments and ‘collaborate.’ To add to that, team members can leverage Projecis’ VoIP modules for effective screen sharing, with audio and video conferencing. At the core of all these operations is Projecis’ ‘control’ tenet to provide a highly-configurable process control system and decipher “who has access to what, internally and externally, right down to the user and document,” says Holmes.
A client can start reaping the benefits of Projecis’ solution almost as soon as it’s deployed
Besides these core functionalities, what makes Projecis well worth a double-take is the fact that it is built for mid-sized companies with affordability and scalability in mind. An organization can subscribe to the platform with a one-time start up cost, which also include its deployment and training services. When it comes to the implementation of Projecis’ cloud-based platform, it can be up and running with the basic features— such as project management, document management, and team communication systems—within 30 minutes. However, if a client demands a customized dashboard, Projecis’ team analyzes the platform and the database needs and delivers a personalized solution within four weeks.
A client can start reaping the benefits of Projecis’ solution almost as soon as it’s deployed. One of Projecis’ success stories, of a mid-sized biotech firm in the Bay Area, is an apt case in point. The client already had a web-based collaborative platform in place, but its features were limited and cumbersome. At the same time, it cost them a considerable amount of money. Employing Projecis, the client was immediately able to see the difference in their workflow. They were able to get better visibility on their projects, manage human resources more seamlessly, and share documents with their colleagues and remote clients quickly and efficiently. “They have been working with us for three years now and we still foster a mutual relationship of confidence, trust, and accountability,” asserts Holmes.
Such successes are a constant boost for Projecis’ endeavors to make data management and data sharing as smooth as possible. Riding a growth in the clinical research sector at present, Projecis ’plan for future growth is to advance its suite of tools with electronic trial master file (eTMF) processing, to make clinical trial content management more streamlined. With this and many other innovations underway, Projecis is poised to imprint a significant mark in the knowledge management landscape in the coming years.